Event Finance Coordinator

Intro

At Artists for President, we organise over 100 events a year. From local club nights to international productions. Behind each one is a complex mix of budgets, timelines and decisions that need to be spot on. As our Event Finance Coordinator, you play a key role in making sure that happens.

You’ll be responsible for the financial and administrative flow around our projects. From invoices and payments to budget tracking and cost control. You’ll work closely with our producers and management team, keep a sharp eye on the numbers, and help us make smart, informed choices as projects evolve.

This role is perfect for someone who enjoys working with detail, but also wants to understand the bigger picture. You’re structured, confident with systems like Exact Online, and comfortable communicating with internal and external stakeholders.

What will you be doing?

In this role, you’ll be responsible for the financial administration related to our events and projects. You’ll work closely with project managers and directors.

Your tasks will include:

• Processing purchase and sales invoices
• Maintaining the accounts payable and receivable
• Following up on outstanding payments
• Preparing and executing payments
• Reviewing and processing bank transactions
• Allocating costs and revenues to the correct projects and events
• Monitoring and updating project budgets
• Preparing final project settlements and post-calculations
• Identifying deviations in costs, margins, and budgets
• Preparing and/or supporting VAT filings
• Reviewing deals, contracts and agreements from a financial perspective
• Proactively contributing to cost control, profitability and strategic decisions

Who are we looking for?

We’re looking for someone who goes beyond just bookkeeping and thrives in a dynamic environment.

You recognize yourself in the following:

• Experience in a financial or administrative role
• Familiarity with Exact Online
• Accurate and structured working style
• Enjoys variety and working with deadlines
• Affinity with project-based work (preferably in the event industry)
• Proactive mindset and comfortable suggesting improvements
• Interested in being involved in deals and financial decision-making
• Energized by a fast-paced and ever-changing work environment

What do we offer?

• A diverse part-time role within a creative and ambitious company (24-32 hours)
• Involvement in a wide range of events, both in the Netherlands and abroad
• Plenty of room for initiative and financial input
• Flexible working hours and partial remote work
• An informal yet professional work culture
• A competitive compensation based on experience