Event Operations Intern
POSITION OVERVIEW
You support the preparation, execution, and wrap-up of all events we organize. Over time, you will regularly take on the role of Event Manager during our events.
You oversee logistical planning and provide support throughout the planning process. You ensure that the entire production runs smoothly from start to finish. In this role, you work closely with the company’s Operations Manager. Flexibility, strong organizational skills, and a hands-on mentality are essential.
INFORMATION
Working week as follows: Tuesday to Friday from 10:00–18:00.
If you are not working during events, you will also be in the office every other Friday. If there is an event, these Fridays will of course not apply.
KEY RESPONSIBLITIES
- Supporting the complete production of all our events.
- Working on event days, including weekends.
- Physical execution of event productions.
- Creating pre-production schedules.
- Active involvement in the development and professionalization of the production department within our company.
- Thinking innovatively and professionalizing processes where possible.
- Maintaining and improving structure within the production department, initially in consultation and later increasingly on your own initiative.
- Actively monitoring the overall quality of events and ensuring they meet the standards set by the Operations Manager. In addition, improving production wherever you believe possible.
- Maintaining relationships with various suppliers.
- Supporting project management.
SPECIFIC RESPONSIBLITIES
- Physically delivering and collecting production materials when necessary.
- Supporting food & beverage production during events where we manage catering ourselves (e.g. staff scheduling, beverage orders, etc.).
- Creating production checklists for future events.
- Creating, maintaining, and updating run-of-show documents for each event.
- Supporting staff scheduling and requests.
- Determining required signage for events and placing orders.
- Creating physical distribution overviews detailing which items need to go to and return from each event.
- Leading the build and breakdown team during event setup and dismantling.
OPTIONAL / END TERM RESPONSIBILITIES
- Managing the production section of event budgets.
- Drawing floor plans.
- Supporting technical event planning.
- Supporting the planning and design of lighting plans.
- Acting as Event Manager during show days.
WHAT WE’RE LOOKING FOR
- Strong organizational skills; able to manage multiple tasks simultaneously, meet deadlines, and plan efficiently.
- Attention to detail; small details make a big difference in the overall project.
- Ability to remain confident and effective in stressful or challenging situations.
- Strong problem-solving skills and the ability to act quickly in unexpected situations (common in the events industry).
- Some experience in the events industry.
- Good communication skills.
- Ability to work independently and proactively take ownership of tasks, while also being a strong team player.
- Creative mindset with the ability to think innovatively.
- Ability to prioritize and multitask effectively under time pressure.
- Proficient with Google Drive, Sheets & Docs, and Excel.
- In possession of a valid Category B driver’s license.
- Fluent in Dutch and English.
- Ambition to work in production for Intercell, as well as all other events organized by Artists for President B.V.
SUPERVISOR
Joris van Wersch (Head of Operations)
ABOUT US
Intercell is part of Artists for President, a full-service event and concept agency that organizes and produces over 100 events annually across a variety of unique concepts. Rooted deeply in the Dutch music scene, we operate from the heart of Amsterdam on Rokin. Our passion lies in concept development and creation, transforming ideas from initial brainstorming to flawless execution.
We’re currently working on exciting projects, including:
- BAJES AMSTERDAM
- DE BINNENPLAATS
- INTERCELL
- OVERBRUGGEN
- NYX OP DONDERDAG
- KICK 70
- Productions for artists such as JOB JOBSE, DJ HEARTSTRING, BENWAL, FUNK TRIBU, KI/KI, MALUGI, and PALMS TRAX, and more.